People
How to manage employees, contracts, documents, skills, working hours, equipment, onboarding and offboarding checklists, pre-boarding links, HR settings and workforce insights in the People hub.
Time
How to log hours with the weekly timesheet, timer and clock in and out, submit and approve timesheets, request and approve time off, report sick, and set up leave types, policies and blackout periods.
People
How to manage employees, contracts, documents, skills, working hours, equipment, onboarding and offboarding checklists, pre-boarding links, HR settings and workforce insights in the People hub.
Time
How to log hours with the weekly timesheet, timer and clock in and out, submit and approve timesheets, request and approve time off, report sick, and set up leave types, policies and blackout periods.
How to open jobs, publish them on the careers page, move candidates through stages on a board, score and interview them, analyze CVs, send candidate emails and hire a candidate into People.
Hiring tracks vacancies and candidates from the first application to the first working day. Each job has its own stages and candidate board, and hiring a candidate creates an employee in People and starts onboarding.
Hiring lives under Workspace, People, Hiring in the sidebar.
| Route | Purpose |
|---|---|
/{orgSlug}/hiring | Jobs list, with the Jobs and Email templates tabs. |
/{orgSlug}/hiring/email-templates | Candidate email templates. |
/{orgSlug}/hiring/{jobId} | Job detail with the Candidates, Stages and Insights tabs. |
/{orgSlug}/hiring/applications/{applicationId} | One candidate's application. |
/{orgSlug}/portal/careers | Public careers page with all published jobs. |
/{orgSlug}/portal/careers/{jobId} | Public job page with the application form. |
A job is a vacancy with a title, location, employment type, contract, hours per week, monthly salary range, description and hiring manager. Its status is Draft, Open or Closed. An open job can be published on the careers page. Closing a job keeps its applications, while deleting a job removes the job and all its applications.
Stages are the columns of a job's candidate board, such as Applied, Screening, Interview, Offer and Hired. Each stage can have scorecard criteria, and a required criterion must be scored before a candidate moves past that stage. A stage can also send an email to the candidate. When you remove a stage that still holds candidates, you choose where they go.
An application links a candidate to a job. It records the name, email, phone, LinkedIn profile, CV, motivation and source (careers page, added manually, referral or agency). Its status is In progress, Rejected, Hired or Withdrawn. A candidate who stays in one stage longer than the threshold in HR settings is marked as stalled.
Candidates agree to the processing of their details when they apply. Their data is deleted after the application closes, unless they opt in to being kept for one year for future positions. The application shows "Data kept until" once the application closes. A daily job anonymizes candidates whose retention period has ended. The retention period for rejected candidates is set in HR settings.
Candidates who apply on the careers page appear in the first stage automatically. To add one yourself, open the job and select Add candidate. A PDF or image CV is summarized automatically.
Drag a candidate card to another column on the Candidates tab. The board also supports the keyboard: press space to pick up a card, the arrow keys to move it and space again to drop it. Cards show the source, average rating, days in the stage and skills from the CV.
Open the application and use Scorecards. Each interviewer gives an overall rating and a rating per criterion on a scale of Strong no, No, Yes and Strong yes, with optional notes. The application shows the average rating and everyone's scores.
Select Schedule interview on the application, choose the interviewers and a date, and pick a slot. CentraKit suggests shared free time in the next five days from the interviewers' agendas. The interview is added to the agenda of every interviewer. See Agenda.
Select Analyze CV to let AI summarize the uploaded CV with years of experience and skills. The summary is labeled as AI generated and should be checked against the original. Only PDF and image files can be read.
The Email templates tab holds the emails sent automatically to candidates:
| Template | Sent when |
|---|---|
| Application received | A candidate applies. |
| Rejection | An application is rejected. |
| Stage email | A candidate enters a stage that has an email. Set these per job on the Stages tab. |
Templates support the {{firstName}}, {{jobTitle}} and {{organizationName}} placeholders. Candidates without an email address receive no email.
The careers page at /{orgSlug}/portal/careers lists every published job with its location, type and hours. Visitors open a job, read the description and apply with their name, email, phone, LinkedIn profile, CV (PDF or image, up to 10 MB) and motivation. The form asks for consent before it can be sent and limits repeated applications from one connection.
The Insights tab on a job shows the number of applications, candidates in progress, candidates waiting too long and hires. A funnel lists how many candidates reached each stage, the conversion between stages and the average days spent in each stage. A sources breakdown shows where candidates came from.
| Permission | Allows |
|---|---|
organization.hiring.view | See jobs and applications, download CVs and fill in your own scorecards. |
organization.hiring.create | Create jobs and add candidates. |
organization.hiring.update | Edit jobs and stages, move, reject and hire candidates, analyze CVs, schedule interviews and edit email templates. |
organization.hiring.delete | Delete jobs with their applications. |
organization.hiring.manage-careers-page | Publish or unpublish jobs on the careers page. |
The careers page is public and needs no sign-in.
All routes live under /api/v1/organizations/{organizationId}/:
| Resource | Routes |
|---|---|
| Jobs | GET hiring/jobs |
| Applications | GET hiring/jobs/{jobId}/applications |
Last updated on
People
How to manage employees, contracts, documents, skills, working hours, equipment, onboarding and offboarding checklists, pre-boarding links, HR settings and workforce insights in the People hub.
Time
How to log hours with the weekly timesheet, timer and clock in and out, submit and approve timesheets, request and approve time off, report sick, and set up leave types, policies and blackout periods.
